Here's how to set up an effective regulation for monitor glasses

As an employer, you want to ensure that your employees can work in a healthy and comfortable environment. An important part of this is providing the right working conditions, including providing the right equipment and accessories. For employees who spend a lot of time in front of a monitor, wearing prescription screen glasses can help prevent eye strain and protect the health of their eyes.

But as an employer, how can you set up a good arrangement for prescription screen glasses?
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Step 1: Workplace research

To know which employees would benefit from prescription screen glasses, it is important to do a workplace research. This will give you insight into which employees spend a lot of time in front of a screen and whether they already wear prescription glasses.

According to the legislation, an employer must ensure that an eye examination is performed. If this examination shows that an employee needs screen glasses, the employer must reimburse them up to a reasonable amount.
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Step 2: Determine the compensation

Choose a reliable supplier that specialises in prescription screen glasses. Discuss with the supplier what options are available within the budget you want to reimburse (excluding VAT). At Seeh (Hans Anders Zakelijk), you can get high quality prescription screen glasses with no hidden costs.

Note, it is good to know that many employers reimburse the full amount of the glasses, as this falls under the Health and Safety legislation and good employment practice. In the Netherlands, it is mandatory for employers to provide a safe and healthy workplace for their employees. If it is established that screen glasses can help against the complaints, the employer is obliged to reimburse the costs of the screen glasses.

Step 3: View the laws and regulations

According to the legislation, as an employer, you are obliged to provide a safe and healthy working environment, which also includes protecting the eyes of employees who spend a lot of time in front of a screen. This means that employers are obliged to reimburse prescription screen glasses if this is necessary for the performance of the work. The exact guidelines can be found in the Health and Safety legislation.
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Step 4: Draw up an arrangement

Based on the workplace survey and the reimbursement you want to offer, you can draw up an arrangement for reimbursement of prescription screen glasses. Here, it is important to make clear who is eligible for the reimbursement and what the reimbursement entails. To control the cost of glasses and allow employees to choose the glasses that fit their specific needs and budget, you can also consider offering a customised solution. At Seeh, for example, we offer the option of choosing between an implementing arrangement and an amount arrangement.
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Step 5: Contact a specialist

It can sometimes be difficult to set up a proper arrangement for prescription screen glasses within your company. Fortunately, you don't have to do this alone.
Seeh's team of specialists can provide you with more information and customised advice so you can make the right decisions for your business.
Contact us for personal advice and find out what we can do for your company.

Step 6: Communicate the arrangement with your employees

Once you have established an arrangement for reimbursement of prescription screen glasses, it is important to communicate it clearly to your employees. They need to know how to apply for reimbursement and what the conditions are. Make sure that the arrangement is communicated in a clear way, for example via the intranet, a newsletter or an information meeting. In this way, all employees know how to purchase prescription screen glasses and what they can be reimbursed.
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Step 7: Monitor and adjust

Monitor the results of the arrangement and adjust where necessary. For example, it is important to keep track of whether employees are satisfied with the compensation and whether it is sufficient for their needs. By monitoring the results of the arrangement, you can make adjustments where necessary to improve the arrangement.

Tip: At Seeh (Hans Anders Zakelijk), you can use the Seeh Portal to gain insight into the results of the regulation. For example, you can see how many employees are using the regulation and how many reimbursements have been paid. You can also see outstanding order forms, so you know when it's convenient to inform your employees about them.

By monitoring the results of the arrangement and making adjustments where necessary, you ensure that the arrangement continues to work optimally for your company and your employees.

Conclusion

As an employer, it is important to provide a healthy and comfortable work environment for your employees. Providing prescription screen glasses can be an important part of this. By drawing up a good regulation, you can ensure that your employees wear the right glasses and keep costs under control. Seeh is a reliable partner who can help you set up an arrangement and provide high-quality prescription screen glasses. Request a business account and enjoy the business benefits for your company.

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